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Hazards/Incidents

This option is used to record hazards and incidents as they occur as well as incidents that could cause injury in the future.

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Prerequisites

Rules and Guidelines

  • An Accident/Injury has to be added into the system before an Injury is created

ESS Access  

  • Information entered on this window could be accessible to the employee when logging into Employee Self Service.

Field Information

ClosedIncident Number

Type a preferred incident number of up to 6 characters. The system will automatically generate an Incident Number for you when you leave this field blank.

ClosedOccurred on Date and Time

This field displays the date and time the incident occurred.

ClosedCurrent Status and Date

This field displays the current status of the incident and the date that the status was last maintained.

ClosedSeriousness

This field displays the severity of the hazard/incident.

ClosedLegally Reportable

Does the hazard/incident have to be reported to any legal authority?

ClosedActivity at Time of Accident

This field displays further details of the person who was involved in the accident/incident.

ClosedReported By ID Type

Was the incident reported by an internal or external person? This choice will impact the next field and what can be entered.

ClosedReported by ID Number

Select from the prompt list the employee ID number or the ID number if they are External. The prompt list choices will change depending on what was selected as the ID Type. If Internal was selected, you will see a list of your employees. If External was selected, you will see a list of External persons.

ClosedAgency of Accident

This field displays the cause of the hazard/incident.

ClosedType of Accident

This field displays the type of hazard/incident.

ClosedLocation

This field displays the location where the hazard/incident occurred.

ClosedComments

Enter comments about the hazard/incident.

ClosedRoot Cause

This field displays details of the main cause of the hazard/incident.

ClosedDescription

This field displays the description of the hazard/incident.

ClosedMetrics Reportable

If using the reports provided for Workforce Performance Reporting, this field is used to indicate if this hazard or incident should be included in the Safety Report.

Option Description
Y Include details of this hazard or incident in the Workforce Performance reports
N Do not include details of this hazard or incident in the Workforce Performance reports